Blog
Learn which documents require notarization in 2026, including real estate, legal, business, and financial paperwork.
Get answers to the most common notary questions in the U.S., including ID requirements, signer presence, refusals, and how notarization works.
Ensure your healthcare wishes are legally valid with notarized living wills, powers of attorney, and advance directives from Sign Docs Today.
Discover how notaries support attorneys and clients in the legal industry. Learn why law firms trust Sign Docs for reliable mobile notarization.
Learn which documents require notarization—real estate, legal, medical, and more—and see how Sign Docs Today makes the process fast and secure.
In today’s fast-paced business environment, time is money, and convenience is key. When important documents need to be notarized—contracts, agreements, loan documents, or legal filings—the traditional process of visiting a notary’s office can slow you down. That’s where mobile notary services come in. A mobile notary is a commissioned notary public who travels to your location to perform notarial acts. Whether you're finalizing a deal at your office, hosting a meeting off-site, or working from home, a mobile notary meets you where you are. Here are five compelling reasons to use a mobile notary for your business transactions. 1. Save Time and Reduce Disruptions Coordinating a trip to a notary office can disrupt your schedule, especially when you're managing multiple tasks or meetings. A mobile notary eliminates the need to leave your office or wait in line, allowing you to focus on your core business activities. Why it matters: Mobile notaries work on your time and come to your location. This is especially helpful when multiple signers are involved or when documents are time-sensitive. 2. Enhance Client and Partner Convenience If you’re working with clients, vendors, or business partners who also need to sign documents, a mobile notary adds a professional touch by meeting all parties at a convenient location. This level of service reflects well on your business and can streamline the signing process for everyone involved. Why it matters: Making the signing process easier for others strengthens business relationships and improves the customer experience. 3. Support After-Hours and Urgent Needs Business doesn’t always stick to regular hours. Whether you're closing a late-night deal, finalizing an agreement over the weekend, or responding to an unexpected legal request, many mobile notaries offer flexible scheduling, including evenings and weekends. Why it matters: You won’t be constrained by the 9-to-5 window. Mobile notaries can accommodate emergency signings and last-minute needs, helping you stay agile and responsive to changing circumstances. 4. Minimize Errors in High-Stakes Transactions Business documents often involve multiple signatures, initials, and notarizations. A trained mobile notary is experienced in handling these transactions and can guide signers through the process to ensure everything is completed correctly. Why it matters: Incorrect or incomplete documents can delay funding, contracts, or legal processes. A mobile notary helps prevent costly mistakes that might otherwise go unnoticed. 5. Increase Privacy and Security Some transactions—such as financial agreements, corporate resolutions, or proprietary contracts—require a higher level of discretion. A mobile notary allows you to complete these signings in the privacy of your office or conference room, rather than a public notary location. Why it matters: Conducting sensitive signings in a controlled environment reduces the risk of exposure and provides added peace of mind. Conclusion Whether you're signing a business loan, finalizing a vendor agreement, or onboarding a new partner, mobile notary services provide flexibility, efficiency, and professionalism that traditional notary services can’t always match. By bringing the notary to you, mobile services ensure that your operations run smoothly and your transactions stay on schedule. For busy professionals and growing businesses, working with a trusted mobile notary is not just convenient—it’s an innovative business.
Notarization is a crucial process for verifying the identity of signers and ensuring the authenticity of critical legal documents. As technology advances, notarization has evolved to include digital options that offer greater convenience and accessibility. One of the most significant developments is Remote Online Notarization (RON) , which allows signers and notaries to complete notarizations via secure video conference. But is RON the right choice for your needs, or is traditional notarization still the better option? What Is Traditional Notarization? Traditional notarization is the in-person process where a notary public physically meets with the signer to verify their identity and witness the signing of documents. The notary reviews identification, ensures the signer understands the document, and then applies their official stamp or seal. Key Features: Face-to-face meeting between the signer and the notary Physical documents are signed and stamped Often conducted at banks, law offices, or by mobile notaries at your location What Is Remote Online Notarization (RON)? Remote Online Notarization enables the entire notarization process to occur online, utilizing audio-visual technology. The signer and notary meet in a virtual session, typically through a secure platform approved by state laws. The signer’s identity is verified using multi-factor authentication and credential analysis before the notary witnesses the electronic signature and applies a digital notarial seal. Key Features: Conducted over the internet using a webcam and a secure platform Digital documents are signed and notarized Available 24/7 in many cases, offering unmatched flexibility Pros and Cons of Remote Online Notarization (RON) Pros: Convenient : Complete notarizations from anywhere with internet access Time-Saving : No travel or waiting required Accessible : Great option for those with mobility issues or tight schedules Efficient : Instant delivery of notarized documents via email Cons: Limited Availability : Not legal in all states or accepted for all document types Tech Requirements : Requires reliable internet, a webcam, and a compatible device Learning Curve : May be unfamiliar or less comfortable for those not used to digital tools Pros and Cons of Traditional Notarization Pros: Universally Accepted : Recognized across all jurisdictions and widely trusted No Tech Barriers : Suitable for individuals without internet or digital devices Personal Interaction : Beneficial for complex or sensitive transactions Cons: Less Convenient : Requires scheduling, travel, or waiting in line Limited Hours : Usually restricted to business hours unless using a mobile notary Slower Delivery : Physical documents must be scanned or mailed after signing Which One Is Right for You? Choose RON if: You prefer digital convenience and have reliable internet access You need to complete a notarization quickly, especially outside business hours Your state allows RON, and your document is eligible for electronic notarization Choose Traditional Notarization if: You or the signerise uncomfortable with digital tools The document requires a physical signature or is not accepted electronically You need to notarize documents in a jurisdiction that does not yet allow RON Final Thoughts Remote Online Notarization and traditional notarization each have their place, depending on your needs, location, and comfort with technology. RON offers a modern, flexible alternative that’s ideal for many scenarios, while traditional notarization continues to serve as a reliable and universally accepted method. Before choosing, check your state’s laws and the requirements of the institution receiving the notarized document. With the right approach, both options provide safe and secure methods for completing critical legal transactions.
If you're looking for a flexible career that offers independence, solid earning potential, and the chance to play an important role in real estate transactions, becoming a Loan Signing Agent might be the perfect fit. But what exactly does a Loan Signing Agent do — and how do you know if it’s the right career for you? In this post, we’ll walk you through what a Loan Signing Agent is, what the job entails, the pros and cons, and how to determine if it’s a good career move based on your goals and lifestyle. What Is a Loan Signing Agent? A Loan Signing Agent (LSA) is a specialized Notary Public trained to facilitate the signing of real estate loan documents. Their primary responsibility is to ensure that borrowers correctly sign, initial, and date all the paperwork required during real estate transactions — especially mortgage loans, refinances, and property sales. Loan Signing Agents: Verify the identity of the signers Ensure all documents are properly completed Notarize documents where required Return the completed package to the title company, lender, or escrow officer Unlike attorneys, Loan Signing Agents do not provide legal advice or explain the loan terms — they simply ensure that documents are signed and notarized correctly. Why Is the Role Important? Real estate transactions involve large amounts of money and complex paperwork. A mistake during the signing process can delay a closing, cost buyers and sellers money, and create legal headaches. Loan Signing Agents are vital to making sure transactions are executed accurately, efficiently, and legally — which is why trained, reliable agents are in high demand. Benefits of Becoming a Loan Signing Agent ✅ Flexible Schedule Loan Signing Agents often work as independent contractors, setting their own hours. It’s a great option if you’re seeking part-time work, a side hustle, or even a full-time independent career. ✅ Good Income Potential Depending on your location, experience, and how much work you take on, you can earn between $75 to $200+ per signing . A full-time Loan Signing Agent can potentially earn $5,000 to $10,000+ per month with consistent work and marketing. ✅ Low Barrier to Entry Compared to many professions, becoming a Loan Signing Agent is relatively affordable. You’ll need to become a Notary Public (if you aren’t already), take a Loan Signing Agent training course, and pass any required certification tests — all at a fraction of the cost of a college degree. ✅ Work Anywhere Loan Signing Agents can work locally, remotely (in states that allow Remote Online Notarization), or even travel to clients’ homes and offices as mobile notaries . ✅ Meaningful Work You’ll be part of life-changing moments like helping families buy their first home, refinance for better financial stability, or close on an important investment property. Challenges to Consider ⚠️ Requires Self-Motivation As an independent agent, you’re responsible for finding clients, managing your schedule, and ensuring quality work. Success often depends on networking, marketing, and consistently delivering professional service. ⚠️ Variable Income Work can be inconsistent, especially when starting out or during slow real estate periods. Building relationships with title companies, lenders, and signing services is key to steady income. ⚠️ Strict Attention to Detail Required Real estate documents are lengthy and complex. Even small mistakes (like a missing signature or date) can cause major delays. You must be highly detail-oriented. ⚠️ Legal Responsibility As a notary, you're a public official. Any mistakes, negligence, or misconduct could lead to fines, lawsuits, or loss of your commission. Carrying Errors and Omissions Insurance (E&O) is strongly recommended. Steps to Become a Loan Signing Agent Become a Notary Public Meet your state’s requirements, complete any required training, pass an exam, and get commissioned. Complete Loan Signing Agent Training Enroll in a reputable training course that teaches you how to walk borrowers through real estate documents confidently and accurately. Get Certified (Optional but Highly Recommended) Certifications like the National Notary Association (NNA) Loan Signing Agent Certification are highly respected by title companies and signing services. Purchase Supplies and Insurance You’ll need a notary seal, journal, and reliable printer/scanner. Errors and Omissions Insurance protects you from liability. Market Your Services Build relationships with title companies, escrow officers, and signing services. Create a professional website or business listing to attract clients. Stay Updated on Industry Trends Loan documents, laws, and notary requirements can change. Continuing education helps you stay competitive. Is It the Right Career for You? You might be a great fit for a Loan Signing Agent career if you: Enjoy flexible, independent work Are extremely detail-oriented and organized Feel comfortable interacting with a wide range of people Are willing to market yourself and build a client base Want to earn extra income or build a full-time business without a massive upfront investment It might not be ideal if you prefer highly structured environments, dislike paperwork, or aren't comfortable managing your own business. Conclusion Becoming a Loan Signing Agent offers a unique opportunity to build a flexible, rewarding career with strong income potential. Like any career path, it requires effort, commitment, and attention to detail — but for many, the freedom and satisfaction are well worth it. If you’re organized, personable, and ready to help people through one of the most important transactions of their lives, this could be the perfect next step for you.
When handling critical legal documents, many people wonder: Do I need a notary or a lawyer? While both play critical roles in legal processes, their responsibilities, qualifications, and authority differ significantly. Understanding the difference between a notary public and a lawyer can help determine which professional suits your specific needs.
Notarization is a crucial process that validates and secures important legal documents. Whether you’re buying a home, setting up a power of attorney, or signing a business contract, notarization helps ensure the authenticity and integrity of these documents. But what exactly is notarization, and why is it so important? What Is Notarization? Notarization is the official act of a Notary Public who serves as an impartial witness to document signing. The primary role of a notary is to prevent fraud by verifying the identity of the signers, ensuring they are signing willingly and knowingly, and confirming the document's authenticity. Notarization generally includes three key elements: Verification of Identity: The notary confirms the identity of the signers using valid, government-issued photo identification. Willingness and Understanding: The notary assesses that each signer understands the document and does so willingly, without coercion or pressure. Authentication and Recordkeeping: The notary applies an official stamp or seal to the document and may record the notarization for legal reference. Why Is Notarization Important? Notarization is essential because it ensures that documents are authentic, signers are properly identified, and all parties understand the agreement they’re entering into. This process helps reduce the risk of fraud and ensures that documents are legally binding, enforceable, and admissible in court if needed. For example, notarized documents are commonly required in real estate transactions, legal contracts, affidavits, powers of attorney, and wills. Without notarization, these documents might lack the legal standing to hold up in court, potentially jeopardizing the transaction or agreement. Types of Notarization Notarization can vary based on the signed document type and the jurisdiction's requirements. Here are the most common types: Acknowledgments: The signer acknowledges that they willingly signed the document. This type of notarization is commonly used for real estate documents and business contracts. Jurats: In a jurat, the notary administers an oath or affirmation confirming that the signer swears the document's content is true. Jurats are often used in affidavits or sworn statements. Certified Copies: Some notaries can certify that a copy of an original document is accurate and complete. This type is typically used for official documents like transcripts, passports, or legal records. Signature Witnessing: In this case, the notary simply witnesses the act of signing, confirming the signer’s identity without an oath or affirmation. This is less common but still used in certain situations. The Notarization Process: What to Expect Knowing what to expect in a notarization appointment can help make the process go smoothly. Here’s a step-by-step look at what typically happens: Gather Documents: Bring the document(s) that require notarization. Do not sign them in advance; the notary must witness the signing. Provide Identification: Notaries require a government-issued photo ID (such as a driver’s license or passport) to verify your identity. Make sure the name on your ID matches the name on the document. Sign the Document: You'll sign the document in the notary's presence. If an oath or affirmation is required, the notary will administer it now. Receive Notary’s Stamp or Seal: The notary will apply their official stamp or seal and signature to the document, signifying that it has been properly notarized. Recordkeeping: Many notaries must keep a log or journal of the notarization, noting details like the date, type of document, and identification method. Common Situations Requiring Notarization Real Estate Transactions: Mortgages, deeds, and leases are often notarized to prevent fraud and ensure all parties understand the agreement. Power of Attorney: This document grants someone legal authority to act on your behalf. Notarization adds an extra layer of protection by verifying the signer’s identity and intent. Affidavits and Sworn Statements: These legal documents require an oath and are typically used in court cases or other official matters. Financial and Business Documents: Loan documents, contracts, and agreements often require notarization to validate the identities and commitments of all involved parties. Wills and Trusts: Though not always legally required, notarization is often recommended for wills and trusts to ensure their authenticity and prevent future disputes. What Notarization Does Not Do It’s important to understand that notarization does not validate or verify the content of a document. The notary’s role is limited to verifying the identity of the signers and witnessing the signing process. Notaries cannot give legal advice, correct document content, or certify that the document is accurate or truthful. Tips for a Smooth Notarization Process Check for Witness Requirements: Some documents may require additional witnesses. If so, bring them with you and make sure they have identification. Use the Correct Ink: Many documents require signatures in blue or black ink, so bring an appropriate pen. Bring Multiple Forms of ID if Needed: If your ID is close to expiration or if there’s a name mismatch, bring additional forms of ID. Ask About Fees: Notary fees are often regulated by state law, but they can vary, especially for mobile notaries who may charge a travel fee. Conclusion Notarization is a fundamental step in maintaining the legality and integrity of important documents. By serving as impartial witnesses, notaries help prevent fraud and provide peace of mind for all parties involved. Whether buying a house, executing a power of attorney, or signing a contract, understanding the notarization process can ensure your documents are executed properly and ready for legal use. Remember these tips next time you need a document notarized, and you’ll be prepared for a smooth and effective notarization session.
